Quick Links
- Introduction
- Why the EU Declaration of Conformity Matters
- Key Elements of a Proper Declaration of Conformity
- Common Red Flags
- Additional Notes
- Conclusion
When you invest in new machinery, you want to ensure it’s both safe and legally compliant. In the European Union (EU), a key indicator of this is the machine’s EU Declaration of Conformity. This document, along with proper CE marking, can help confirm that the equipment meets the required safety and performance standards.
I discussed this topic in a recent video, where I showed what a proper EU Declaration of Conformity looks like and provided examples of common mistakes. In this post, I’ll expand on those points. You’ll learn what to look for, what red flags to avoid, and how to perform a simple compliance check before making a purchase decision.
Why the EU Declaration of Conformity Matters
The EU Declaration of Conformity is more than a formality. It’s a legal statement from the manufacturer or their authorised representative that the machine meets all relevant directives and standards. This declaration helps ensure the product is fit for sale in the EU and protects buyers from substandard equipment.
A correct declaration signals that the manufacturer understands their obligations. It shows they have applied the right directives, followed proper testing procedures, and adopted recognised standards. On the other hand, an incorrect or sloppy declaration may suggest a lack of understanding—or even a lack of compliance.
If a manufacturer can’t get the declaration right, you have to wonder if they built the equipment to the proper standards. Ensuring that the document is correct can save you from costly retrofits, safety hazards, or legal issues down the line.
Key Elements of a Proper Declaration of Conformity
When reviewing an EU Declaration of Conformity, focus on a few key elements. These details help you confirm that the manufacturer has met all necessary requirements.
1. Proper Title:
The document should clearly state “EU Declaration of Conformity.” This exact wording matters. Vague terms like “Certificate of Conformity” or “Declaration of Machinery Safety” are not correct. The proper title shows the manufacturer knows the formal requirements.
2. Clear Machine Identification:
The declaration should identify the machine precisely. Look for a model name, a type number, and a serial number. Sometimes, a picture of the machine helps confirm you’re dealing with the right product. Without specific identification, you can’t be sure the declaration matches your machine.
3. Relevant Directives Listed Accurately:
For most machinery, the Machinery Directive (2006/42/EC) should appear on the declaration. Other directives, like the EMC Directive (2014/30/EU), may also apply if the equipment involves electrical components. Be cautious if you see directives that don’t fit.
For example, listing the Low Voltage Directive (LVD) for machinery is often unnecessary because the Machinery Directive already covers that aspect. Misapplied directives suggest confusion.
4. Reference to Harmonised Standards:
Harmonised standards ensure the machine meets recognised safety benchmarks. Expect to see standards that apply to the specific type of machinery. If the equipment is used in food processing or thermoprocessing, for example, certain C-type standards may apply.
If the declaration lists no standards, ask why. A lack of standards may mean the manufacturer skipped crucial steps.
5. Authorised Signature and Contact Details:
A valid declaration features the full name, position, and signature of a senior figure. This should be a director or someone in authority who can vouch for the product. If you only see a first name or a role like “Technical Certifier” without details, it’s a red flag. You need a person who can be held accountable.
Common Red Flags
During the video, I showed examples of flawed declarations. Identifying these red flags helps you avoid bad investments.
1. Incorrect Title:
If the document says “Certificate of Conformity” instead of “EU Declaration of Conformity,” proceed with caution. This mistake suggests the person who prepared it doesn’t understand the formal requirements.
2. Irrelevant Directives:
Including directives that don’t apply signals confusion. For instance, referencing the Low Voltage Directive when the Machinery Directive alone suffices is a common error. Such mix-ups raise questions about the entire compliance process.
3. No Harmonised Standards:
If no EN standards appear, the manufacturer may have failed to use recognised guidelines. Without standards, it’s hard to trust the machine’s safety or electromagnetic compatibility.
4. Lack of Clear Authorisation:
A proper declaration should show who takes responsibility. If you see only a vague signature or a nickname, that’s a problem. You want a clear name, a position, and perhaps the company’s address. This detail shows accountability.
5. Expiry Dates or Strange References:
Declarations of Conformity don’t expire. If you see an expiry date, the manufacturer may be mixing this up with a test certificate. Any odd references—like unknown standards or irrelevant approvals—should prompt questions. If the document mentions “GB standards” or something unfamiliar, verify if it’s valid.
The Role of the Manufacturer’s Location
If the manufacturer is based outside the EU, they need an authorised representative within the EU. The declaration should list the name and address of that representative. Without it, placing the product on the EU market might not be legal. If you see only a non-EU address and no authorised representative, that’s a warning sign.
Performing a Quick Compliance Check
You don’t need to be a compliance expert to spot major problems. Start with the basics. Check the title. Confirm that it says “EU Declaration of Conformity.” Look at the directives. Are they correct for your type of machine?
Then, scan for standards. If you find no references to EN standards, consider asking the supplier about them. A simple online search can help you confirm if a cited directive or standard exists and is relevant. If you cannot verify their accuracy, ask the supplier for clarification. If they can’t provide a good explanation, think twice about buying.
Why This Matters: The Cost of Non-Compliance
Buying a non-compliant machine can lead to costly problems. You might need expensive modifications to make it safe and legal. In the worst case, you might have to scrap the equipment entirely. Non-compliance can also put operators at risk and harm your reputation.
It’s much easier—and cheaper—to verify compliance before placing an order. If the declaration looks wrong, consider walking away. There are many reputable suppliers who know how to follow the rules. Don’t settle for a product that could endanger your workforce or breach regulatory requirements.
Proactive Steps to Protect Yourself
Before committing to a purchase, always ask for the EU Declaration of Conformity. Check each element carefully. Make sure the manufacturer cites the right directives and standards, and that the signatory is a senior figure in the company. If you still have doubts, ask for more information or consult an expert.
Also, research the manufacturer’s track record. A company that takes compliance seriously will have proper documentation ready. They won’t mix up directives or leave you guessing. They’ll present a clear, well-structured declaration that aligns with EU requirements. A strong declaration usually means a safe, well-made machine.
In Summary
The EU Declaration of Conformity is your first checkpoint when buying new machinery. A correct, well-structured declaration shows that the manufacturer has done their homework and followed the right steps. By learning what to look for, you can prevent mistakes, reduce risks, and ensure your equipment is safe and compliant.
Before buying, review the declaration. Confirm the title, check the directives, look for harmonised standards, and verify who signed it. If anything seems off, don’t ignore it. Ask questions, seek advice, or find a more reliable supplier.
This careful approach helps you invest in machinery that won’t cost more in the long run, protects your people, and keeps your business on the right side of the law.
